Administrative Assistant - Facilities
Company: Orchard Farm School District
Location: Saint Charles
Posted on: April 2, 2026
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Job Description:
Orchard Farm School District is seeking an Administrative
Assistant to join our facilities team! Our mission is to empower
each learner to excel in diverse communities. The Administrative
Assistant - Facilities, will provide clerical support to
administrators and other staff members to ensure a smooth operation
of the maintenance and custodial departments. The Orchard Farm
School District offers a great benefit package including health,
dental, vision and life insurance paid for the employee by the
district. Paid time off, tuition reimbursement and professional
development are also offered by the district. Retirement "Pension"
plan offered through PSRS/PEERS, along with many supplemental
policies and 403/457(b) plans. Join OFSD staff and be part of the
next generations learning experience. Apply Today! Location:
Facilities Term: 12-month position (non-exempt) Salary: $18.00 -
$22.00 MINIMUM QUALIFICATIONS: High School graduate or equivalent
Two (2) years clerical expeience Bachelors degree or college
credits, preferred Ability to relate to students, staff, and
parents in a positive manner Ability to communicate clearly in
verbal and written form Ability to follow written and oral
communication Ability to problem solve Ability to safeguard
confidential information Strong computer skills including word
processing, working with spreadsheets and databases (Microsoft
Office and Google Suite) An individual who holds this position is
required to: Perform general office duties including answering
phones, greeting public, typing, filing, and sorting. Composes
documents (e.g., correspondence, bulletins, reports) for Building
Administrator or other staff for the purpose of requesting or
providing information, confirming events, etc. Maintain operations
for district key entry system. Maintain and publish accurate and
up-to-date events calendars utilizing web software to post and
update. Provide administrative support to custodial department with
ordering, vendors, and logistics. Attends meetings as assigned for
the purpose of conveying and/or gathering information required to
perform functions. Assists in maintaining the daily/weekly/monthly
calendar for the purpose of coordinating the scheduling of
work-related appointments, activities, meetings, etc. Assists in
overseeing workload of the Department Head for the purpose of
maximizing efficiency and meeting operational requirements. Assists
in maintaining documents, files and records for the purpose of
providing up-to-date reference and audit trail for compliance.
Answers telephone calls, and provide district/facillities
information to assist callers. Performs other related duties, as
assigned, for the purpose of ensuring the efficient and effective
functioning of the school. Be knowledgeable about and supportive of
administrative procedures and directives. Deal tactfully with
staff, students, parents and the public. Manage special project as
assigned by Director. Make professional development arrangements
for Maintenance staff and director. Perform other functions as
assigned by the Director/Superintendent of Schools. REQUIRED
APPLICATION MATERIALS: Letter of Interest/Cover Letter Current
Resume Transcripts, certificates, if applicable 3 References -
email/phone (must include your current or most recent
supervisor)
Keywords: Orchard Farm School District, Belleville , Administrative Assistant - Facilities, Administration, Clerical , Saint Charles, Illinois
